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Safeguarding Policy 

  1. Introduction

This safeguarding policy outlines the commitment of Instrumental to ensuring the safety and well-being of all children and vulnerable individuals participating in our activities. This policy is in accordance with the guidance outlined in the Keeping Children Safe in Education (KCSIE) 2022 document and covers specific areas of concern, including Female Genital Mutilation (FGM), child-on-child abuse, upskirting, and Channel.


1. Designated Safeguarding Lead (DSL)

The designated safeguarding lead for Instrumental is Chris Sodey. The DSL is responsible for ensuring the implementation and effectiveness of this safeguarding policy, as well as providing support and guidance to staff, volunteers, and participants.


2. Recruitment and Selection

We are committed to employing staff and recruiting volunteers who are suitable to work with children and vulnerable individuals. Our recruitment process includes:

  • Thorough application forms that request relevant information and disclosure of criminal records.

  • Conducting interviews to assess candidates' suitability, qualifications, and experience.

  • Obtaining and verifying at least two references.

  • Conducting necessary background checks, such as DBS (Disclosure and Barring Service) checks, in accordance with legal requirements.


3. Reporting and Responding to Concerns

All staff, volunteers, and contractors are responsible for reporting and responding to safeguarding concerns. If anyone becomes aware of a safeguarding concern, they must:

  • Report concerns to the designated safeguarding lead immediately.

  • Maintain confidentiality while sharing information only on a need-to-know basis.

  • Record and document concerns accurately and promptly using the designated reporting forms.

  • Follow the appropriate reporting and referral procedures as outlined in KCSIE 2022.


4. Information Sharing and Confidentiality

We follow the principles of information sharing outlined in KCSIE 2022. Information about safeguarding concerns will be shared on a need-to-know basis, ensuring confidentiality is maintained while taking appropriate action to protect the individual(s) involved.


5. Online Safety

We are committed to promoting online safety and protecting children and vulnerable individuals from potential risks. Our activities will adhere to the following guidelines:

  • Ensuring appropriate filters and monitoring systems are in place for online platforms and communication channels.

  • Educating participants about online safety, including responsible internet use and the potential risks associated with online activities.


6. Training and Support

We provide regular safeguarding training to all staff, volunteers, and contractors, ensuring they are equipped with the knowledge and skills to address specific safeguarding concerns. This training includes:

  • Understanding the signs and indicators of these specific concerns.

  • Knowing how to respond, report, and refer to appropriate authorities.

  • Awareness of our safeguarding policies and procedures related to these issues.


7. Awareness of Specific Issues

a) Female Genital Mutilation (FGM): Instrumental acknowledges the serious harm caused by FGM and commits to raising awareness among staff, volunteers, and participants. We will provide appropriate training to enable them to identify signs of FGM, understand the legal framework surrounding it, and know the reporting procedures.

b) Child-on-Child Abuse: We recognise the potential for child-on-child abuse to occur within our activities and are committed to preventing and addressing such incidents. Our staff and volunteers will receive training on recognizing and responding to child-on-child abuse, including appropriate interventions, reporting procedures, and support for all parties involved.

c) Upskirting: Instrumental strictly prohibits any form of upskirting within our activities. We will educate participants on the importance of consent, privacy, and appropriate behavior, while taking prompt action to address any concerns or incidents related to upskirting.

d) Channel: Instrumental is aware of the Channel program and its purpose to identify and provide support for individuals vulnerable to radicalization. We will follow the appropriate procedures for recognising signs of vulnerability to radicalization and reporting any concerns to the appropriate authorities.


8. Allegations Against Staff or Volunteers

Reporting Allegations

a) Any allegation or suspicion of child abuse or misconduct by a member of staff or volunteer must be reported immediately to the Designated Child Protection Officer (DCPO), Chris Sodey. If the allegation involves the DCPO, it should be reported to the next appropriate senior staff member.

b) The DCPO or the senior staff member receiving the report will maintain a written record of the allegation, including the date, time, and nature of the allegation, the names of the individuals involved, and any supporting details or evidence.

c) The DCPO or senior staff member will ensure that the child's welfare is the priority and take immediate steps to ensure the child's safety and well-being.


Referring to the Local Authority Designated Officer (LADO)

a) The DCPO or the senior staff member will refer all allegations of abuse or misconduct involving staff or volunteers to the Local Authority Designated Officer (LADO) within one working day. The referral should include all relevant information and details of any actions taken by the organisation.

b) The LADO will be provided with a written summary of the allegation, any supporting evidence, and the actions taken by the organisation.

c) The organisation will cooperate fully with the LADO's investigation and follow their guidance throughout the process.


Referring to DBS or Teachers Services

a) Where a member of staff or volunteer is suspended or removed from contact with children due to an allegation, the organisation will consider the need to make a referral to the Disclosure and Barring Service (DBS) in accordance with the DBS referral guidelines. This referral will be made as soon as possible and within the required timeframe.

b) If the allegation involves a teacher, the organisation will consider the need to make a referral to the local Teaching Regulation Agency (TRA) or other appropriate regulatory body in accordance with the relevant guidelines.

c) The organisation will fully cooperate with any investigations conducted by the DBS, TRA, or other regulatory bodies and provide them with all necessary information and support.

Local Authority Designated Officers can be contacted for allegations against all staff and volunteers via:


9. Review and Monitoring

This safeguarding policy will be reviewed annually or as required, taking into account any changes in legislation or best practices. The effectiveness of this policy and related procedures will be monitored and evaluated regularly.


10. Reporting and Contact Information

If you have any concerns about the safety or well-being of a child or vulnerable individual participating in our activities, please contact our designated safeguarding lead, Chris Sodey, at Instrumental.


Signed:Chris Sodey

Position: Director of Instrumental

Date: 23.6.23

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